- During the first two years, PhD students must take at least three full-year courses or equivalent half-courses, plus MST 1001Y. The latter must be taken during Year One.
- Of the three courses, two full-year courses (or four half-courses) must be in the chosen major field (Art History, History, Literature, Musicology, Philosophy or Religious Studies) and one full-year course (or two half-courses) must be in the chosen minor field (fields such as those listed above, plus Palaeography or Philology).
- The student is required to maintain an average grade of A-.
- During the first year the student should begin to consider possible academic advisors who might become members of the Advisory Committee.
- During the Fall term the student must consult with the PhD Coordinator regarding the membership of the Advisory Committee. By the end of December of Year 2, the student should have a full Advisory Committee consisting of a supervisor and two other members. The Advisory Committee must be formally approved by the PhD Coordinator.
- In this year and subsequent years, the student must meet formally with the members of the Advisory Committee at least once per year and submit an annual advisory report, signed by the supervisor and all members of the Advisory Committee, before the end of April. This annual meeting is organized by the student. The student should also prepare a CV and a timeline to be shown to the Advisory Committee at the annual meeting and submit them with the report.
- Ideally, the Special Field proposal (prepared in consultation with the Advisory Committee) should be submitted between the end of the spring term of Year Two and the beginning of the Fall term of Year Three. The ultimate deadline is January of the Third Year. There is no need to wait to have passed all the language requirements to have the proposal approved (first by one’s Advisory Committee and then by the centre’s Executive Committee). However, all language requirements must be fulfilled prior to taking the Special Field Examination. For these language requirements, see the PhD program requirements.
- The centre’s language requirements in Level Two Latin, French, and German (all pre-requisites for the Special Field Examination) should be passed by September, but no later than April, of Year Three.
- Ideally, the student should take the Special Field Examination by the end of the Fall term of Year Three. If progress is delayed by failure to pass the language examinations in the Fall, then the student may sit them in January (French and German only) or April of the same year. Upon completion of the language requirements, the student will proceed to the Special Field Examination; it must be passed prior to Year Four.
- During the spring term of Year Three (and once the Special Field Examination is passed), the PhD dissertation proposal should also be developed, in consultation with the Advisory Committee, and submitted.
- Since courses will be completed by then, the evaluation of the Advisory Committee will be based on the student’s submission of written work: Special Field State of the Literature Statement, Dissertation Proposal, and other writings related to the thesis. The minimum requirement is normally 20 pages per term (Fall and Spring). The Advisory Committee determines if the submitted material meets the minimum requirements for quality and quantity.
These years should be devoted to the writing of the dissertation. Students who need more time to finish may continue in the program through a maximum of six years, beyond which a formal extension is to be requested for each additional year, for a maximum of four years.
Students Entering after September 2010
For each of the four years that ensue after the completion of the sixth year, a student must petition for an extension. For each of these additional years as well, the student will be required to pay one-half of the regular Canadian fees (plus the whole fee for incidentals). During these years, such students will continue to work on their dissertations. If, within these four years the dissertation has not been submitted and defended, the student’s program is terminated absolutely, the dissertation will never be examined, and the ten years' work will go for nothing. These additional four years will, for all students enrolled in September 2010 onwards, be the only kind of extensions allowed to the length of the PhD program. They are not automatic: students must apply for them, and there are rules, imposed by both the centre and the School of Graduate Studies, for the conditions of granting the extensions.
Students Who Entered before September 2010
Students who entered the PhD program before September 2010 may have opted to follow the new rules (see above), or may have been grandfathered into the previous regulations. Under the latter, students who have not completed the dissertation within the 6-year limit of the PhD program had two options: “going external” (lapsing) or petitioning for an extension. “Going external” means that no more fees need be paid, and the university has no further responsibilities towards the student. The student may, however, work independently to complete the dissertation and then petition for reinstatement. This means that, upon presentation of five copies of the completed dissertation, and at the discretion of the centre’s Executive committee, the centre may ask SGS to reinstate the student for the purposes of setting up a defence. The student would then be required to pay appropriate fees. Since such a reinstatement can be awarded only once, the centre will request it from SGS only when the dissertation is submitted. There is no time limit imposed: a student can bring in a thesis after any number of years.
The second option for students grandfathered into the previous regulations and who have not finished within the six-year limit is to petition the centre for an ‘old style’ extension of their program. This means that the student continues paying full fees and consulting the advisory committee according to the rules of the program. Such a petition can be approved by the centre only if the supervisor supports it, the student’s progress has been deemed satisfactory, and there has been substantial progress toward completion of the dissertation. The student is asked to provide a detailed plan of the timetable for completion.
After such an ‘old-style’ extension, during which the student would have all the advantages of ‘student status’ (residency for student permits, student loans, etc), if the student had not finished, he or she would still have the option of ‘going external’ and of having no time limit set for completion. There would seem to be considerable financial disadvantage in this option, but it offers limitless time for completion.
The School of Graduate Studies has made it clear that switching from the old rules to the new ones is a one-way choice: by accepting the reduced fees, the student has also accepted the time limit. Students who enrolled before September 2010 must make their choice clear the year before they take up the option. All students who have not completed their theses before the end of the sixth year of the program should consult with the administrators about the course of action they intend to pursue.